Web Document Management System

Web Document Management System

A web application, in which you can have online and secure role-based access to handle your documents and automate the workflow for approval and sharing of your documents.

The Digital User Experience

Import, Index, Administer

Documents may be imported via various methods:

• Scan file from scanner 
• Import through web services
• Upload directly from web application

Each document is indexed, classified and available to authorized users whereas each document type has different metadata and customized fields. System supports secure user access and role-based approach. Each user inherits the privileges of the role that has been assigned to. Audit Tracking, History and Logging Functionalities are also available.

Search & Retrieve

The Web DMS has a powerful Search Engine which can combine multiple search criteria (search on all document metadata – indexed data or system data) and delivers the results in an exportable grid.

Each document has its own link / page with access to electronic file as well as all related metadata.

Custom Dashboard and Reports for all processed documents can be saved for each user according to his/her role

Tasks Management

Authorized users can create tasks for other users. Automatic tasks may also be created (eg for expiring documents). Approval process is multi level.

The platform supports different rules / actions based on document category / Business Unit (Financial, Legal, Marketing, etc.)

Alerts/notifications are sent automatically to authorized users. We have the ability to embed Digital Signatures on Approval process if needed. User has the ability to add comments upon Approval or Rejection.

Transform your Document Management System